Spring 2019 School Census Bulletin – Updated 16/01/2019

This FAQ lists the latest information regarding the School Census. It contains information on the latest filesets, patches and errors. The latest census documentation can be viewed at the bottom of this FAQ.
We are also running a School Census webinar on the 8th January for those subscribing to our WebTrain Service or this can be purchased as a one-off for £45

For further information or to book on the training please email scomis@devon.gov.uk or call 01392 385300

Census Date: 17th January 2019

For DfE and LA Return Dates and Advice click here

Latest Census Information

Date Description
14/01/2019
Consolidated patch 24579

Capita have recommended that the above patch should be applied for all schools to prevent any missing data from the School Census areas listed below.

1.       Top Up Funding (all school phases)

2.       Post Looked After Arrangements (all school phases)

3.       Update Early Years (primary phase only)

4.       Class Type (primary and all through phases only)

5.       Time in Unit (PRU phase only)

Important Additional ActionIf you have already created a census you must create a new census file after the patch has been applied.

For Scomis Hosted Schools – The patch will be applied for you over night tonight.

For Non-Hosted Schools – The patch has been released for deployment via SOLUS3.

08/01/2019 Fileset 1102

The above fileset has been released by Capita.

UPDATE 10/01/19 – This fileset has been applied to all Hosted Schools.

For Non-Hosted Schools information on how to apply this Fileset can be found at https://faq.scomis.org/kb22375/

08/01/2019 Activity Time Selector

Depending on your school’s DFE number, you will need to enter a different activity in the classes/selected period on census day panel. This period can be found in the table below. It is based on the last digit of your DFE number.

19/12/2018 Validation errors 2470 (4 year olds) and 2500 (15 year olds)

Please note that although the DfE has not acknowledge any change to the coding of these two age related validation errors, Capita has confirmed that the DfE has corrected its coding of these validation rules in its base release of the validation.  This means that validation error 2470 will no longer appear for all four year olds and validation error 2500 will no longer appear for all 15 year olds.

Capita are continuing to investigate the changes made for the base release of the DfE validation and will provide full details ASAP.

Capita are planning to include this base release of the DfE validation in fileset 1102.  Unfortunately, fileset 1102 will also need to include the base release of the DfE summary report and as this has not yet been provided to suppliers. We can only state that we expect to be able to provide fileset 1102 at some point in early January.

As soon as this Fileset has been released this bulletin will be updated.

11/12/2018 Fileset 1101

The above fileset has been released by Capita.

This fileset has been applied to all Hosted Schools.

Information on how to apply this Fileset can be found at https://faq.scomis.org/kb22375/

Documentation

Validation Errors and Resolutions

Producing the School Census Spring 2019 Return – Primary

Producing the School Census Spring 2019 Return – Secondary

Producing the School Census Spring 2019 Return – Pupil Referral Unit

Producing the School Census Spring 2019 Return – Special Schools

Producing the School Census Spring 2019 Return – All Through

Producing the School Census Spring 2019 Return – Nursery

Preparing for the School Census Spring 2019 Return English Primary, Nursery, Special School

Preparing for the School Census Spring 2019 Return English Secondary School

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