The Spring 2024 SIMS Upgrade (V7.216) & FMS (V6.216) is planned to be rolled out on the evening of Friday 15th March 2024 (Scomis Hosted users please log off by 5pm) Non Hosted users: The new release will be authorised in Solus on Friday 15th March 2024 If a school is using an older version of…
The Summer 2022 SIMS Upgrade (V7.206) & FMS (V6.206) is planned to be rolled out on the evening of Friday 22nd July 2022 from 5.30pm (Scomis Hosted users please log off by 5pm) Important Information: Following the upgrade ESS have had reports from Schools to advise that they aren’t able to access Edit Marks…
In the FMS Focus > Non-Invoiced Income > Receipts the cancel and post buttons are greyed out This occurs if this is a Cash or Cheque receipt. Focus > Non-invoiced income > Paying in slips. To post a cash or cheque receipt a paying in slip must be created. The action of posting the paying…
When all staff in a particular service term in FMS are showing incorrectly, this is usually due to a new pay award being entered into SIMS Personnel. Earlier in the year, for budgeting purposes, the known or anticipated % pay increase for September may have been added in FMS. Once the pay award is entered…
This error appears because a ledger code had been created in the previous year, after close down, and had not been updated in the new year’s structure. To resolve this, you will need to open the previous year, go to Tools/Define Financial Years/Update Next Year’s Structures: Tag the code and then click on Copy…
Reports>CFR>CFR Report shows Preliminary being available but not Final. Resolution: Final closedown of the relevant financial year needs to take place first. kb23888
1. Focus>Accounts Payable>Cheque Processing. 2. Highlight the cheque run that has the cheque that you wish to cancel and press Enter. 3. This will then take you into the cheque run and then in the top box you will be able to see all the cheques that have been issued. 4. Locate the cheque that…
When exporting a Supplier List from FMS Reports, it shows all suppliers including the ones that are no longer ‘In Use’. A workaround for this, is to go into the supplier list and use the export button in the top right corner of the screen. Once you have saved the file, navigate to it and…
If you are authorising a batch of invoices in FMS and one shows as On Hold, you will not be able to tag and export it until it shows as authorised. In order to change the status from On Hold to Authorised, you need to go to Focus – Accounts Payable – Invoice/Credit Note and…
Documentation: Release notes containing detailed information on what is included in the upgrade can be downloaded here: Spring 2018 Release Notes Headlines: Statutory Returns School Census Summer 2018 files are included in this release. Examinations Organiser and SIMS Reports to identify QNs missing from the Manage Performance Indicator screen Ability to record Level 2 Technical Qualifications at…
Login Failed for MIS. Either the username of password given was incorrect or the user does not have the required access rights. If user gets this error when trying to log into FMS and they are a Hosted school – please follow advice below to resolve the error. Within SIMS please go to Focus…
Failed to communicate correctly with the API – Possible Username/Password Error The above error can occur for two reasons The DataExports User password will need to be reset in FMS The FMS Database SQL Server name is incorrect within the setup as per screen shots below To resolve this issue Log into…
Cost Centre allocations can be entered either manually or imported from budget setting software. If the school uses a budget import facility it is important to check which years are required when importing and to choose appropriately; eg if importing for 2016 financial year only also choose 2017 if required. KB18629
This appears when the service term mapping cannot be found for the ledger code associated with the current reconciliation item in Personnel Links. Start in Personnel and make a note of the Service Term and Financial Sub Group for the relevant contract In FMS check the service term/ledger code mapping under: Focus > Personnel links…
In FMS go to Accounts Payable>Suppliers and open the Supplier the missing Invoice was for. Open the Additional Tab and Enter the correct Account Number and Sort Code, then save the changes. Once you have done this you will need to amend the BACS file to include the new Bank Details. Further information on amending…
If you have got Solus 3 installed on your Windows Server based Active Directory network and wish to add a new SIMS/FMS/Discover workstation then please do the following: On the server where Solus 3 is installed (usually the SIMS server), open the Solus 3 Deployment Server UI. Once opened, click…
Within FMS; Under Tools > Find A/P Transactions, you can then search for key words in the ‘Find transactions pertaining to’ box. This will search all invoices, purchase orders, credit notes & deliveries and can be defined using the tick boxes. You can only search for the year you are currently in, so…
When trying to save changes in Establishment Details you get the message: There is at least one supplier where the order method is set as xml The window will not close unless you cancel and your changes will not be saved. This message appears because eProcurement is not setup for the school. You just either…
Once the completed scenario has been approved by governors and published within HCSS Budgeting schools will need to import the scenario into FMS. The first step of this will be to log into the HCSS Budgeting Web Companion and log into the FMS link. Once logged in you will need to use the bottom section of…
Files for reconciliation should be downloaded to the \Sims\Transfer\In folder but must be in the format required for FMS. North Somerset use the format YY_1234R.12A If there is only one file to download there is not usually a problem but if more than one are downloaded all together then AnyComms will zip the file, giving…
Should the totals in the Bank Statement Summary report appear to be wrong, the Bank statements balance need to be verified. To do this: Click on Focus – General Ledger – Bank Reconciliation. Then click on the new menu option along the top called “Bank Reconciliation” and click “Verify Balances” (or press the F7 key) Once this…
When adding PAYEE details in the ‘Payment To’ section on a supplier in FMS, when saving after adding the LEA Reference you may get a warning that the reference is being used on another supplier. If this is true, just click OK. It is common for multiple suppliers to use the same Payee. If this is not true, further…
Rooms are brought across from SIMS when you open FMS Equipment Register. To Change or Update the rooms in Equipment Register you must open SIMS: In SIMS Click Focus -> School – Rooms Browse to the Room you wish to update Change the name or details which are wrong Click Save Open FMS Equipment Register and it will…
If a staff member has a higher pay scale within Salary Projection within FMS than they have on their contract within SIMS and this is incorrect please follow these steps: – Find the staff member’s personnel record within SIMS – Open their contract – Put an end date on their current Salary Scale Record that…
Here are some known issues and recent queries. It is planned that this is a rolling FAQ so may be added to in future. PDF too small to read? check the page layout, zoom and resolution in the Acrobat report by going to Edit | Preferences | Page Display. Capita suggests view as page layout…
Since the Spring 2014 Upgrade FMS now has a new menu item under Tools>MIS Settings. If the MIS settings in FMS are not correct the error ‘User does not have the required access rights’ may be displayed. A message appears when users first log into FMS ‘User does not have the required access rights’ but it will…
When you need to create new user accounts or amend/reset passwords within FMS, you use the Managing Users function. We have put together a short video that demonstrates this functionality. It is beneficial to set your window zoom to allow you to see the whole of the screen without having scroll bars. Amend the zoom…
In FMS FRS using the route Reports>Financial Reporting Suite the fields for Server Name and Database are always blank. These fields should be populated after the first use but if this does not happen either log onto the workstation with an administrator account. Log into FMS and access Financial Reporting Suite. Close the Financial Reporting…
In FMS check under Tools>Accounts Payable Parameters>Authorisation Slips For Devon central payment schools using the FCR database the order prefix field should be blank. Any changes will not take effect until new invoices are exported from FMS and returned by DCC for reconciliation. Reviewed on 08/04/2016
Issue: Getting runtime error 217 at 0002659E when logging into FMS Reason: This is caused when their is no printer available to FMS Within the 2016 platform for hosted SIMS, printers are picked up from your Windows settings. Make sure your printers are connected as normal outside of SIMS and then log out of SIMS…