Devon Schools should upload their Phonics, EYFS and KS1 files to the Devon Educational services Team through the Devon Transfer – Anycomms route. Devon Educational Services Team Deadline dates EYFS- 30th June 2023 Phonics- 27th June 2023 KS1- 27th June 2023 For Scomis Hosted SIMS schools this can be done through the Devon Transfer Shortcut…
To download a CTF file from the DfE website in the new edge please follow the below procedures: When you choose to download your CTF from School to School you will get the follow message appear – click OK You will then see the following message appear – you will want to say KEEP You…
A CTF will only export Statutory results and Programme of Study results. Therefore, any bespoke internal tracking/progress assessments will not show in the CTF.
Schools can download this year’s KS2 Test results
The Reception Baseline Assessment (RBA) is a statutory assessment from September 2021 onwards. It provides a snapshot of where pupils are when they arrive at school. It will provide a starting point to measure the progress schools make with their pupils between reception and the end of primary school. Full information about the reception baseline…
Below are the instructions to investigate any contacts identified on Check 99 of system diagnostics. Please note: Running database diagnostics Check99 again after taking remedial action will continue to highlight the records previously identified even though these items have been resolved. Possible Missing Address, telephone and email addresses Check in Focus > Person > Contacts for…
Due to the current CTF issues Capita have disabled all of their online services as a proactive precautionary step. This will affect: SIMS Parent & Parent Lite SIMS Activities SIMS Student SIMS Options SIMS Agora** To re-enable the services you will need to log on to your Online Services Admin Portal. This can be accessed…
In order for the EYFS results to appear in the CTF for submission to your LA, you will need to make sure that you “Calculate” the marksheet and save.
A CTF has been imported into SIMS, however it has removed the address for the student’s contact(s). Generic patch 23690 is available to resolve the issue so that addresses are not removed upon importing CTFs. If you are a Hosted school, please request that this is applied to your data. Extract the zip and apply…
Exceptions report states there are missing marks from before the school became an academy but school is unable to find any missing marks. Go to Tools>Setups>CTF Change the export attendance dropdown option from Attendance Module to Attendance Summary The module option is used by some third party software kb19436
This is likely due to the CTF being sent on an earlier version of SIMS than it is received or vice versa. Workaround: You will need to manually edit the CTF version in the XML file. To do this, use the file manager shortcut to find the CTF (usually under SIMS/STAR/CTFin) and right click on the XML…
Please see the following document for advise on how to create a CTF for pupil including leavers: Creating a CTF for Pupils including Leavers Reviewed 19/03/2018
Please see the following document for advise on how to create a CTF for pupils in more than one year group: Creating a CTF for Pupils in More than One Year Group
If your school sends assessment data to your Local Authority using a file from School Pupil Tracker you should still import assessments into your school’s Management Information System (SIMS). This ensures all your pupils have the statutory data saved to their record. The following process will need to be completed for all Key Stages. Choose…
When importing a CTF users are getting the error message ‘The CTF cannot be imported as duplicate Free School Meals entries have been identified in your database’. If you get this message please call the Service Desk for the relevant patch. Service Desk: Patch 22112 should be applied if the school is on v7.194 …
The Autumn upgrade has introduced new options when choosing to export a CTF Routines > Data Out > Export CTF. You will now be faced with 2 Export Type options. General – This is the default option which will take you into the export CTF window you are familiar with. ULN Request/ Update – This…
Routines | Data Out | CTF | Export CTF Select option ULN Request/Update. Select the pupils who require a ULN. All students 14 & above will require a ULN Number You must not include pupils whose data you have been asked to protect. This typically includes pupils in witness protection programmes, vulnerable learners, and certain…
The CTF Matching routine enables you to define how a record in a CTF is imported into SIMS. It also enables you to select a record in the CTF that matches a record in your SIMS database then update the SIMS database with any missing details. The method used to match a record in the…
When CTF files are exported, an XML export file is created and stored in the CTF Export Directory that was specified when you configured the CTF defaults (via Tools | Setups | CTF). Each XML file will have an individual file name when viewed through Windows® Explorer. The first seven digits of the file name…
Tools/Setups/CTF click on the Alternative Destinations…
Remove all ticks except the ones in Student Addresses, Assessment…
In the students’ options area enter a tick against “include students already exported” and…
This can happen if the information you have entered into SIMS .net does not match exactly what is on the CTF. SIMS .net matches 5 pieces of information: forename, surname, date of birth, UPN and gender. If any of this information differs, SIMS .net will think that the student on the CTF is a new student. …
If pupils are not showing in the list to be included in the CTF please make sure the tick box that is located in tab 3 – ‘Students’ that is named ‘Include students already exported’ is ticked and then refresh. If the pupil/students are still missing from the list, check the view being used is correct. The choices…
If you do not know the destination of a Leaver you will need to send the CTF to an alternative destination called unknown destination. This will appear within the destination school as the name “Unknown Destination”. If the unknown destination does not show then please follow these steps: – Go to: Tools/setups/CTF and click on the…
If the CTF is being sent to one of the above you will need to set up an alternative destination. Go to: Tools/Setups/CTF and click on the ‘Alternative Destinations’ hyperlink. Click ‘New’. Type…..
When you have chosen the destination school from the drop down list when creating a CTF do not then put in a destination LA as well, as this will clear the school name that you have already entered. The same thing will happen the other way around, so if you have a destination LA do not…
If you are sending a CTF and the destination school is not there, please follow these instructions: Go to Tools/Other Schools and carry out a search on the school name. If the school is not there you will need to create a new record and fill in the required details. If the school is there…
Have you received the email from the DFE to say that there is a file waiting for you? If not, the school intending to send the file has not managed to send it yet. If you have received an email to say that there is a CTF waiting for your school you may not be…