A notification/alert can be sent to a teacher, who is due to cover a class, to advise them that they are covering a particular class. Unfortunately this is not an automatic process and will need to be carried out manually. Go to Focus-School-Arrange Cover and select the day/absence in question. Once this is open, you…
All periods can be split in half using the half period cover setting in Tools | Cover | Global Settings. Where half period cover is not used, but odd periods need to be split, this can be done as follows: Right click on the assignment for the Closure or Absence. Choose Clone. Right click on…
Support staff don’t normally appear under Focus>Person>Manage Classroom Staff If they do then it is likely that they have either been used for Cover or had a timetable in the past. It is not advisable to change the staff code as it affects the personnel record but schools can remove the assignability for the year…
A day in the Cover Diary browse is showing in red but there are no periods requiring cover This is caused by a staff member having two instances of absence, one absence was added and the cover was entered and then another absence has been added which overlaps the original absence. See the example in…
This KB gives 3 scenarios to help you to provide Cover for a teacher who has left the school, 1 If a staff member leaves and the timetable is taken over by just one supply teacher then the best option is to replace the leaver in Nova with the Supply person. The Supply person…
If you get the following error message, these are the steps you need to perform, in order to reinstate the Reference Start Date for Cover Totals. To reinstate this date, please close down Cover and navigate to Tools – Cover – Global Settings. You will then be able to put the date back into the Reference…
The reasons for absences in Cover are held in a separate table from the reasons for absence in Personnel, but there is no reason why the tables cannot be the same, if desired. The Cover absences are within SIMS under | Tools | Cover | Reasons for Absence. Select a reason and click on Edit to see…
Absences such as meetings are recorded in Cover only – The member of staff is not actually absent therefore they are not recorded in Personnel. When adding or editing a reason for absence for Cover, in SIMS .net | Tools | Cover | Reasons for Absence, ensure that reasons are either ticked or unticked as…
Arranging Cover in SIMS – Quick Reference Sheet. Arranging Cover Reviewed 27/7/20
Reasons for Absence and Closure in Cover 7. Absence and Closure in Cover 7 Reviewed 29/10/2015
1. From the Cover Arrangements page, click the New Absence button to display the Record Classroom Staff Absence dialog. 2. Select the absent member of staff in the Staff panel (use the Ctrl key to select multiple staff members). 3. Select a reason for the absence in the Reasons panel. 4. In the Duration panel,…
If the Timetable has contains blanking codes for the staff members not showing they will not be available for cover, the blanking codes will need to be removed from the Timetable in Nova and the Timetable sent across to SIMS. 1) Check that staff have the correct working pattern in SIMS .net | Focus…
When you changed the times in Nova T6 – on the cycle screen – you need to make sure you have put a colon between the hours and minutes. This will then save correctly and enable export of the cyle times to Sims.net. Reviewed on 16/02/2020