Assessment results not showing in CTF received from previous School
A CTF will only export Statutory results and Programme of Study results. Therefore, any bespoke internal tracking/progress assessments will not show in the CTF.
EYFS – Reception Baseline Assessment
The Reception Baseline Assessment (RBA) is a statutory assessment from September 2021 onwards. It provides a snapshot of where pupils are when they arrive at school. It will provide a starting point to measure the progress schools make with their pupils between reception and the end of primary school. Full information about the reception baseline…
Missing attendance marks in CTF
Exceptions report states there are missing marks from before the school became an academy but school is unable to find any missing marks. Go to Tools>Setups>CTF Change the export attendance dropdown option from Attendance Module to Attendance Summary The module option is used by some third party software kb19436
What is a ULN?
What is a ULN? A Unique Learner Number is a 10-digit number which is unique to the learner and is used in England, Northern Ireland and Wales. Why do we need the ULN? A ULN will be used by awarding organisations to populate a central Personalised Learner Record (LR) in relation to qualifications achieved by…
New Options when Exporting a CTF.
The Autumn upgrade has introduced new options when choosing to export a CTF Routines > Data Out > Export CTF. You will now be faced with 2 Export Type options. General – This is the default option which will take you into the export CTF window you are familiar with. ULN Request/ Update – This…
How do I request a pupil’s ULN ?
Routines | Data Out | CTF | Export CTF Select option ULN Request/Update. Select the pupils who require a ULN. All students 14 & above will require a ULN Number You must not include pupils whose data you have been asked to protect. This typically includes pupils in witness protection programmes, vulnerable learners, and certain…
Using the CTF Matching Screen
The CTF Matching routine enables you to define how a record in a CTF is imported into SIMS. It also enables you to select a record in the CTF that matches a record in your SIMS database then update the SIMS database with any missing details. The method used to match a record in the…
Can I delete old CTF Files?
When CTF files are exported, an XML export file is created and stored in the CTF Export Directory that was specified when you configured the CTF defaults (via Tools | Setups | CTF). Each XML file will have an individual file name when viewed through Windows® Explorer. The first seven digits of the file name…
How do I create the LA destination when creating the CTF for the Key Stage return?
Tools/Setups/CTF click on the Alternative Destinations…
When creating the CTF for my Key Stage return, which boxes need to be ticked from the Data to be exported section?
Remove all ticks except the ones in Student Addresses, Assessment…
When creating a CTF for my Key Stage return I can’t see all of my expected students.
In the students’ options area enter a tick against “include students already exported” and…
I imported a CTF and now I have a duplicate student
This can happen if the information you have entered into SIMS .net does not match exactly what is on the CTF. SIMS .net matches 5 pieces of information: forename, surname, date of birth, UPN and gender. If any of this information differs, SIMS .net will think that the student on the CTF is a new student. …
I have created a CTF but I can’t find it to upload it to S2S
The Exception log (section 4) of the export process will show if SIMS .net has exported the CTF successfully. The key is to look at the Number of Students in File and compare this to the Number of Students Processed. If these match then the export has been successful and the CTF is ready to…
My CTF will not export
If there is an error with the CTF look in the bottom left-hand side of the screen within the CTF window for a clue as to what the error is.
I want to select a pupil for a CTF but they are missing.
If pupils are not showing in the list to be included in the CTF please make sure the tick box that is located in tab 3 – ‘Students’ that is named ‘Include students already exported’ is ticked and then refresh. If the pupil/students are still missing from the list, check the view being used is correct. The choices…
I have created my alternative destination but when I try to select I can’t find it.
When creating the CTF for an alternative destination that has already been created, choose the option from the ‘Destination LA/Other’ drop down list and not the ‘Destination School’ drop down list. If the new destination still doesn’t show, you will need to restart SIMS and it will pull through. Reviewed – 19/03/2018
Where do I send a CTF if I do not know where the pupil is going?
If you do not know the destination of a Leaver you will need to send the CTF to an alternative destination called unknown destination. This will appear within the destination school as the name “Unknown Destination”. If the unknown destination does not show then please follow these steps: – Go to: Tools/setups/CTF and click on the…
What do I do with the CTF for a pupil that is going to an Independent school, overseas or to Scotland?
If the CTF is being sent to one of the above you will need to set up an alternative destination. Go to: Tools/Setups/CTF and click on the ‘Alternative Destinations’ hyperlink. Click ‘New’. Type…..
Destination school vanishes I create a CTF
When you have chosen the destination school from the drop down list when creating a CTF do not then put in a destination LA as well, as this will clear the school name that you have already entered. The same thing will happen the other way around, so if you have a destination LA do not…
When sending a CTF the destination school is not always there for me to select from the drop down list.
If you are sending a CTF and the destination school is not there, please follow these instructions: Go to Tools/Other Schools and carry out a search on the school name. If the school is not there you will need to create a new record and fill in the required details. If the school is there…
I cannot find the CTF that another school has sent us.
Have you received the email from the DFE to say that there is a file waiting for you? If not, the school intending to send the file has not managed to send it yet. If you have received an email to say that there is a CTF waiting for your school you may not be…