How do I request a pupil’s ULN ?

Routines | Data Out | CTF | Export CTF Select option ULN Request/Update.

Select the pupils who require a ULN.

All students 14 & above will require a ULN Number

You must not include pupils whose data you have been asked to protect. This typically includes pupils in witness protection programmes, vulnerable learners, and certain offenders. If in doubt, please do not submit those pupils. You can call the MIAP Learner registration service helpdesk 0845 602 2589.

It does not matter to the ULN Service which destination you choose,  select either your own school or LA as the destination, or ‘Unknown’ which is often represented as XXX-XXXX. Then ensure that you make a note of the exact filename of the CTF file created for you and its location.

Click Export CTF.

Hosted School – use the Learning Record Service shortcut via SIMS. If you do not have this shortcut it can be assigned to you by the user within the School who has ‘User Management’ access within SIMS.

Non-Hosted School – use your Internet browser to go to https://idp.lrs.education.gov.uk/Account/Login

Enter the user name and password for your school and click on Login.

Please follow the video for guidance https://youtu.be/HSddMMFXu0w

Here is the guide to managing any exceptions – Managing Exceptions User Guide

Submission File Types –

Verification Only (CHK) – Use this submission type when you only wish to check whether a learner already exists in LRS (e.g. prior to enrolment). When a batch file is submitted for verification only, no ULNs will be created and the output file will only contain ULNs for learners where LRS was able to accurately match to an existing record. No data in LRS will be updated when files are submitted for verification only.

Full (FUL) submission – Use this submission type when you are sure you need to generate ULNs for the learners in your file or you need to update your learner’s data in LRS (e.g. typically after enrolment). When a batch file is submitted in full, new ULNs will be created where a learner does not already exist in LRS. Where a learner does exist in LRS, your data may be used to update the record LRS. When the data you supplied could not be used to create or return a ULN, exceptions are generated

To bring the CTF file into SIMS –

Click on the ‘Download output file’ button within the job details page (as shown in the above video)

Save the response CTF file in an appropriate location.

Go to SIMS.net > Routines >Data in > Import CTF & select Add ULNS.

 

Click here for more information on ULN’s.

Reviewed 24/5/2019

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