All Oxford schools have had the Address Validation Licence applied. This can be checked via the Database Version Reporter. Once confirming that it has been applied the school will need to go to:
Reviewed on 24/10/2016
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These are the steps to follow to bulk update the Parental Salutation and Parental Addressee fields for a student’s record. You can update this field one by one via their profile under Tab 5: Family/Home. To add it in bulk, go to: Routines > Student > Update Salutation / Addressee > Parental Click Search and highlight…
If a parent has passed away, you will need to remove them from SIMS to make sure that no reports or letters are sent to them. As this is a sensitive issue for both the pupil and family involved, please check that no labels contain the deceased parent’s name and address once the following instructions have…
You may need to know any joiners and leavers over a date range. There is a report built into SIMS which can show you this. Go to Reports>Run Reports>Click the + to expand Focus and select Student, Select and run either Migration Report for Arrivals or Leavers and enter the date range you need. This…
Schools can provide the department with their addresses in whichever format their data is held within their MIS – either; BS7666 address format, (SAON, PAON, post town or other address items) or; address line 1 to 5. Postcode is mandatory for either format. Whilst every effort must be made to obtain these pupil details, the…
If you wish to manually add a new pupil as a pre-admission. This could be a one-off pupil needing to be added after you have completed your ATF Import, or numerous pupils – as you do not use the ATF import area (this often applies to Special Schools). Navigate to Focus>Admission>Application or you can use the shortcut…
If a pupil shows with a title of Mr or Mrs please follow the below instructions…