• Bromcom Finance: How do I add a Fund code?

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    Modules> Finance> Homepage> Maintenance>Fund Codes Click New as shown in the below screen shot to create your chosen fund code Please also see guidance on Fund allocation How to allocate Funds

  • Bromcom Finance & Budgeting : How do I enter a Variance reason in Budget Variances

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    Modules> Finance> Homepage> Budgeting> Budget Variances In the budget variances you can add a budget variance reason against e.g a Cost centre as shown in this example below: Note: Any Variance reason needs to be added before you sort your columns – see sorting columns FAQ – Bromcom Finance & Budgets: How do I sort…

  • Bromcom Finance & Budgets: How do I sort columns in my Budget Variance

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    Modules> Finance> Homepage> Budgeting> Budget Variances You can click on any the heading e.g  Cost Centre Description and drag to above “Drag here to set row groups”   –  see example below before sorting Example after sorting to Cost Centre description Please also see Budget planning user guide    

  • Bromcom Finance: Why can’t I post my Petty Cash?

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    My petty cash saves but does not post and has a “No” in the posting column. This is likely to be due to your Petty Cash book running our of folio numbers. Go to Modules> Finance>Homepage> Maintenance> Books. Ensure you have enough folio numbers for each line of expenditure record. If not, you will need…

  • Bromcom Finance & Budgets: How can I export my Budget Variance Report?

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    Modules> Finance> Budgeting> Budget Variances You can export your budget variances report by clicking into any of the budget lines and then right click, select “Export” to CSV or Excel, as shown in the below screen shot:    

  • Bromcom Finance: How do I add an additional allowance?

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    If you need to add an additional allowance for a staff member, you will first need to add a new version date for the allowance as follows: Browse to Config>Administration> Additional allowances Click the allowance line E.G  if you want to update TL3 – Teaching and learning responsibilities Under the “Versions” click add new date…

  • Bromcom Finance: Base Pay mapping FAQs

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    Please see this guide for commonly asked questions around “Base Pay Mapping” If you need assistance with setting up mapping please see the following FAQ How to add Base Pay Mapping Scenario 1 – I have staff with the role of “Teaching assistants ” that need to be mapped to multiple cost centres In Bromcom…

  • Bromcom Finance: Year End Payroll clearance from FC01 ** Local payments – Devon LA**

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    Local payments need to carry out a payroll clearance in order to set the Fund Control 01 to zero , prior to preliminary close down. Please see the following steps: Step 1 – Modules > Finance> Homepage>General Ledger>Journals.  Select “Year End journal” if you have already run  preliminary close or standard journal if you have…

  • Bromcom Finance: How to add Base Pay Mapping?

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    Please see the following guide on how to map your base pay: Modules> Finance> Homepage> Staff> Base Pay mapping Base Pay Mapping

  • Bromcom Finance: Unable to search on Cost Centre & Ledger Code fields

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    When adding purchase orders it isn’t possible to use any of the accounting search fields. If this is happening please check that your browser and the PC display itself are not on more than 100% on zoom, as well as no half screen or stretched mode etc. If this does not resolve the issue please…

  • Bromcom Finance: What do the different status’s mean when processing invoices

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    Authorised – This means the Invoice has been “Authorised” and the user would have clicked “Authorise” within the invoice, ready to centrally authorised. Passed for Pay – This means the Invoice has been processed through “Central Authorisation” and print and exported the batch to create a file to upload to the “Local Authority” Paid – This…

  • Bromcom Finance: Error posting Individual salary payment

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    When posting the Individual salary payment an error is generated as below : This is most likely due to the “Base Pay” associated with the ledger codes being used, having missing information e.g Missing Financial subgroup. Please browse to: Modules> Finance> Homepage>Staffing> Base Pay Mapping, locate the Base pay being used for the individual salary…

  • Bromcom Finance: How do I add a Petty Cash into the new year

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    If you have not run preliminary close in the old year and need money in Petty cash  “Cash In hand” you can add a temporary reimbursement as follows: Modules> Finance> Homepage>General ledger> Petty cash processing Click “Add Reimbursement” as show below and add your details on the right of the example screen shot. Please note:…

  • Bromcom Finance: How do I enter my budget into the new year ?

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    Modules> Finance> Homepage>Budgeting> Cost Centre allocation. Top tip: When in Cost centre allocation, you can click “Edit Mode” located top right of screen, which opens all cost centres and ledger codes in one area for you to add your budget allocations. Please also see the following guide:Bromcom Finance guide – How to Enter Budgets  

  • Bromcom Finance: How do I add a pay award ?

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    Please note: This method is recommended for confirmed pay awards, if adding a projected pay award, please follow step 5  Browse to Config>Administration>Base Pay Structures>double click the required Base Pay structure, e.g JK – Job Evaluation Hours Per Annum, JE – Job Evaluation All Year Round,  JL – Job Evaluation > HPA 5 yrs, Teachers…

  • Bromcom Finance – How to hide and unhide cost centre ledger links

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    In Bromcom Finance it is possible to hide cost centre-ledger links that you do not want to use. From the finance home page in the Maintenance area please select the ‘Cost Centre Ledger Links’ box You can then manually select the links you would like to hide by clicking on the tick box to the…

  • What’s new on Bromcom Finance

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    You can view what is new in Finance by clicking on the megaphone icon as seen below. We will also update this FAQ with the latest changes, new features and improvements each time they are released. Sprint Release 17th October 2025     URL for further information MIS Route Information Finance – Clone Invoices and…

  • Bromcom Finance : How do I clear a salary commitment ?

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    You will need to clear a salary commitment if you have reconciled manually via Individual salary payments or central payments as follows: Browse to Modules> Finance> Homepage> Staffing> Salary Projections. Click the “Actions” button top left > Click “Amend Commitments” Select the staff member & posting period. Click “Clear Commitments”

  • Bromcom Finance: How do I setup a Free Text (Sundry) invoice

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    Sundry Invoices should be raised for ad hoc and/or infrequent payments e.g. for payments to staff. You cannot raise a purchase order or free text order against sundry suppliers. Sundry suppliers and invoices can be setup as below: Browse to Modules> Finance> Homepage>Supplier and complete the supplier setup if not already done Tick “Sundry Supplier”…

  • Bromcom Finance & DTSApps – DEVON SCHOOLS

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    Bromcom Finance: How to process your invoices, in Central Authorisation and “Print & Export” Bromcom Finance: Raising orders on suppliers websites for example: YPO & Amazon Bromcom Finance: How to cancel “Passed for Pay” Invoices Bromcom Finance: I have clicked print and not print and export Bromcom Finance and DTSApps: How to process your invoice…

  • Bromcom Finance & DTSApps – PLYMOUTH SCHOOLS

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    Bromcom Finance: How to process your invoices, in Central Authorisation and “Print & Export” Bromcom Finance: Raising orders on suppliers websites for example: YPO & Amazon Bromcom Finance: How to cancel “Passed for Pay” Invoices Bromcom Finance: I have clicked print and not print and export Bromcom Finance and DTSApps: How to process your invoice…

  • Bromcom Finance and DTSApps – Download and Reformat process PLYMOUTH SCHOOLS

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    This FAQ is for Plymouth Schools and explains how to reformat your reconciliation file downloaded from DfE S2S to ensure it can be imported into Bromcom Finance. Download your relevant reconciliation files from DfE School to School Unzip your file using 7 zip and your Plymouth credentials (Please ensure that the file size is above…

  • Bromcom Finance and DTSApps: How to process your invoice file PLYMOUTH SCHOOLS

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    Once you have clicked “Print and Export” in Central Authorisation in Bromcom, you will need to process your TXT file through DTSApps Click here to log into DTSApps 2) If you work in more than one school, please ensure you select the DTSApps for the school you are processing the file for. 3) In the…

  • Bromcom Finance and DTSApps: Download and Reformat process – DEVON SCHOOLS

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      IMPORTANT: New Process – there is no longer a requirement to log into Devon Transfer to download your reconciliation files, please see step 2 Schools using Scomis DTSApps will process available files using the DTSApps download area as follows: Log into DTSApps with your login credentials  From the menu on the left, click “Reformat”…

  • Bromcom Finance and DTSApps: How do I process my Petty cash file – DEVON SCHOOLS

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    Navigate to Modules> Finance> Homepage> General ledger> Petty Cash Processing. 1) Click the yellow button to add an expenditure or green button to add a reimbursement 2) Add your expense lines on the right hand side VAT Reg Numbers Note : When adding multiple lines of expenditure, please remove the VAT Reg number if not…