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Creating a new Hosted Applications user account for SIMS

Posted on March 14, 2018April 28, 2021 by Liam Motevali

This FAQ will demonstrate how to create a new user for the Scomis Hosted Applications service in order to give staff access to SIMS.

Firstly, create the Personnel record for the member of staff under Focus > Person > Staff, click , fill in the appropriate details and click  (Ignore this step if you have already created the personnel record) If the account is for a class teacher, make sure they are added to the correct class under Focus > School > Pastoral Structure > Current Structure in order to see the correct register.

Go to Focus > System Manager > Manage Users and click .

Type in the surname of the staff member you have created in Personnel and click .

A list of matched people should appear, highlight the correct staff member and click .

Enter in the permission groups under 3. Groups that you wish the user to have by clicking  and selecting the relevant group i.e. Class Teacher.

Make sure the tick is in  and  the record.

Under the User Management options, click , then follow https://faq.scomis.org/kb26558/

Please Note: The Scomis Access Control policy which is part of our compliance for ISO27001 requires that user accounts must be named per person and not generic or obviously fake i.e. teacher.one, supply.teacher, donald.trump, homer.simpson, frodo.baggins etc. as they are not audit able or unique to any one user.

After you have received the user account details, you can use the  option under the User Management option to assign the user with additional shortcuts such as FMS, File manager and DCC applications. Please see the following FAQ’s on how to add a user to these common additional applications:

New FMS user- https://faq.scomis.org/kb987/

DCC/Plymouth Apps new user – https://faq.scomis.org/kb991/

Please search our FAQ page for details on any additional applications the user may need.

Reviewed 27/7/20

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Posted in Hosted SIMS, SIMS.net, System Manager and tagged account, applications, hosted, New User, system manager.

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    • My School Workforce Census Summary/Detailed Report has No Information Recorded
    • New Exam Officer not showing on marksheets
    • New Functions in SIMS Autumn 2021
    • New Functions in SIMS Autumn 2022
    • New Functions in SIMS Spring 2022
    • New Functions in SIMS Summer 2022
    • New Options when Exporting a CTF.
    • Nova T6 : Sending a change to the Cycle mid- year
    • NOVA-T6 - How to split a double session period into two single periods
    • Nursery Funded Hours and Extended Funded Hours split across more than one Provider
    • OCR Cambridge Technicals - E1 Result for Elements Absent From Imported Basedata.
    • Office 365 Migration - Users not getting email, senders getting Undeliverable mail
    • Opening Attachments in RMEasymail when using Google Chrome
    • Options - Import Students is greyed out
    • Options "The external directory for this implementation does not currently point to the Sims .net directory"
    • Options registration group not showing/disappeared
    • Parent App - Can I restrict what is edited in the Data Collection Sheet?
    • Parent App – Attendance to show for one year group
    • Parent Lite Notification Mailmerge Report
    • Parent Missing House Icon
    • Parent Pay - Log Error - Root Element Missing
    • Parental and Emergency Consent Report
    • ParentApp - Changed Email Not Showing In The Admin Console.
    • Patch to fix bug in CTF import for applicants
    • Percentage Attendance in Discover is different to Attendance Reports
    • Personal Pronouns in SIMS
    • Petty cash asking for VAT registration number
    • Phonics Wizard not showing.
    • Planned End date different in School Census
    • Points not calculating in Edit PI or appearing on the Candidate Statement of Results
    • Post 16 LA panel of the School Census - Results Missing that were added in Edit PI
    • Post 16 Presentations
    • Post 16 Programmes of Study - New information required for 2020-2021
    • Preparation for Summer Exams - Manage Qualifications for PI Reporting
    • Preparing your Workstation for TLS 1.2
    • Private: Troubleshooting WebClient Connection
    • Privately taken Qualifications
    • Problems downloading files from the Devon transfer site
    • Producing Attendance Reports - Quick Reference Sheet
    • Profiles - Shared Tutors not showing in list entry
    • Profiles - splitting on two pages
    • Programme of Study Column Colours
    • Programme of Study Group Chooser blank for teacher
    • Programme of Study Tracking Sheet - "Please import the ResultSet (s)"
    • Progress 8 calculating incorrect - PI Summary Report
    • Protecting your computer(s) against Viruses and Malware
    • PSF - Dymo Label Printer - Too Small or Missing
    • PSF - Reporting Services Error in Document Emailer
    • Pupil has SEN but no SEN type is present
    • Pupil Premium - Import
    • Pupil Premium Report
    • Pupil that is not on roll showing in register
    • Pupil/Student is appearing as Mrs / Mr
    • PX Adding Clusters to a block
    • Quick Contact Details Report
    • Quick Contact Details Report
    • Re-configuring the SIMS Document Management Server
    • Re-Enabling Online Services
    • Reallocate UPN Tool
    • Reason for Withdrawal from a Learning Aim
    • Recommended settings for the Screwdrivers Driverless Printing Client
    • Recording Adoption, Special Guardianship Order, Residence Order or Child Arrangement Order.
    • Recording Staff Absences in Cover 7
    • Redirecting Intouch email responses
    • Redstor Remote Backup - How to resolve skipped file errors
    • Remove Q From Equivalent Column In Exams Reports
    • Remove/uninstall the Scomis Hosted Applications Connection (version 5)
    • Repeating a year 13 study programme as part of the DfE's education recovery initiative
    • Report Definition File for a report to show students with a single parent as a contact
    • Report for current staff contracts
    • Report to generate classes and teachers
    • Reporting on open contracts in SIMS
    • Reporting on the Assessment Result Owner
    • Reporting on users SIMS permissions
    • Requesting data for third party software using the Data Authorisation Tool
    • Resetting Parental Ballot Flags
    • Resizing photos in Photo Report
    • Resolving Check 99 errors
    • Restarting the Redstor Backup service in Windows
    • Results files / Basedata not appearing in EDI EXAMIN directory
    • Retrieve / View previously authorised Census
    • Running reports for a User Defined Group
    • Running The School Report
    • Salary Projections show a member of staff named ZZ_GDPR_Compliance
    • Saving staff contract - error : contract start date must be on or after 01/01/1900
    • School Census - Patches to delete data - Proficiency in English, Pupil Nationality and Country of Birth
    • School Census – Migrating MIS data to Sims
    • School Comms - Does not open
    • School has changed the Dfe Number, do we need a new Secure Access account?
    • School Pupil Tracker within Scomis Hosted Applications
    • School Workforce Census & Pay Performance
    • School Workforce Census Bulletin 2022
    • SchoolChooser
    • Schoolcomms Missing from Focus Menu.
    • ScoLearn - Using Digital Learning
    • Scomis Admissions Webinar 2020
    • Scomis Backup Utility - SIMS DB Expected backup file not found
    • Scomis Data Collector - Standalone
    • Scomis Desktop - email setup in SIMS for non-hosted schools
    • Scomis Desktop - Setting up the 'Groupcall' User and other information for Scomis
    • Scomis Hosted 2016 Printing Requirement
    • Scomis Hosted Application Connector - How the automatic updates work
    • Scomis Hosted Application Service
    • Scomis Hosted Application v6 - What's New?
    • Scomis Hosted Applications - How to request an External Connector
    • Scomis Hosted Applications Connector v6.16/7 - What's New?
    • Scomis Hosted Post-Migration Form Guidance
    • Scomis Hosted SIMS - Discover Benefits
    • Scomis Installation Services
    • Scomis Training - How to Access and Use it
    • Scomis Training Environment - Login Error
    • Scomis WebTrain
    • Seating Organiser - Getting error 'The dates do not match the selected season'
    • Send InTouch messages to leavers contacts
    • Sending an Immediate B2B task
    • Sending Cover notifications/alerts
    • Sending Examination Results to Students via InTouch
    • Sending next year's timetable early (June/July)
    • Server & Network Team - Logging faulty Dell server hardware
    • Setting proxy server/settings in Microsoft Edge
    • Setting up B2B Scheduled Tasks - Hosted Schools
    • Setting Up Missing Register Notifications
    • Should we download the ATF file if we have a nursery unit attached to our school?
    • SIMS - National Insurance Rates 2022/23
    • SIMS Allowances - New Functionality in 7.159
    • SIMS and FMS Spring 2018 Upgrade
    • SIMS and FMS Upgrade Spring 2019
    • Sims Assessment - Enhancements for the SIMS 2018 Autumn Release
    • Sims Assessment - KS5 Resources - *NEW 4/11/19
    • Sims Assessment – Enhancements for the SIMS 2019 7.186 Spring Release
    • SIMS Attendance - how to report on COVID-19 sub codes
    • Sims Attendance - Possible Attendance
    • SIMS External Connector for third party application which link with SIMS (for schools on our hosted SIMS platform only)
    • SIMS Finance - How do I Cancel an Individual Order Line?
    • SIMS Finance : Top Tips
    • SIMS Finance: How do I can cancel an Invoice?
    • SIMS Finance: How Do I Cancel a BACS run?
    • SIMS Finance: How Do I Cancel A Delivery/ Goods Received note or line?
    • SIMS Finance: How Do I Cancel A Journal?
    • SIMS Finance: How do I cancel a Purchase order
    • Sims ID - Onboarding
    • SIMS ID - Password Recovery
    • Sims ID - Reset Your Password
    • Sims ID - Setting Security Questions
    • Sims ID - Synchronising Sims data and calendars automatically with Sims ID - SSM configuration
    • Sims ID for Parents - Can parents register for Sims ID?
    • SIMS in the Classroom
    • SIMS Interventions - Planning and Running Interventions
    • SIMS Manage Performance Indicator Setup for Science Trilogy Double Award GCSE
    • Sims Parent - Which documents can be published to the Sims Parent App?
    • SIMS Parent - Which permission groups are required to Publish reports to SIMS Parent?
    • Sims Parent App - Two factor authentication /Multifactor authentication
    • SIMS Parent For Parents FAQ
    • SIMS Parent for Schools FAQ
    • Sims ParentApp Setup Guidance
    • SIMS Pay BACS Reference
    • SIMS Permissions
    • SIMS Personnel Annual Increments for Teaching Staff
    • SIMS Reporting on Linked Documents
    • SIMS runs very slow when adding QAN's to courses in Course Manager
    • SIMS Service Manager
    • SIMS SOLUS 3 Minimum Hardware Recommendations
    • SIMS Staff Performance Enhancements
    • Sims TeacherApp - Summary of Setup Process for Hosted and Non Hosted Schools.
    • Sims.net - Minimum System Requirements.
    • SIMS/FMS Summer 2022 Upgrade - changes to 'sysman' user password
    • SLG - SIMS SQL2008 post migration tasks for SLG Schools
    • SOLUS URL Change - download of patches and updates failing
    • Some of our students have taken exams early, will their results be included in the PI calculations?
    • Splitvhdx WSB System State backup error - Server 2012
    • Spoof the Default Printer
    • Spring 2020 Upgrade to SIMS (V7.192) and FMS (V6.192)
    • Spring 2021 Upgrade to SIMS (v7.198) and FMS (v6.198)
    • Spring 2022 School Census Bulletin
    • Spring 2022 Upgrade to SIMS (v7.204) and FMS (v6.204)
    • Spring 2023 School Census Bulletin
    • Spring 2023 Upgrade to SIMS (v7.210) and FMS (v6.210)
    • Spring Census 2020 - Filset 1403
    • Spring Census 2020 - Filset 1404
    • Spring Census 2022 - Consolidated Database Patch D
    • Spring Census 2022 - Fileset 2003
    • Spring School Census 2023 - Fileset 2303
    • Staff ethnicity in Catholic Census
    • Staggered Lunches in Nova
    • Student History dates need to be amended
    • Student School Career Attendance Report
    • Student showing '-' instead of '#' marks in Attendance.
    • Student Teacher View
    • Student total by key pastoral factors is not showing in Discover
    • Student/Teacher View Assessment Key Indicators showing 'Aspect not Defined'
    • Students Profiles are not being generated when I click the generate button
    • Subject Access Requests in Sims
    • Subjects are not appearing on the Certification Broadsheet.
    • Submit Census Files from within Hosted Applications
    • Submitting KS2 Results to NCA Tools Website (Hosted Schools)
    • Subscribing to The Latest Scomis News
    • Summer 2018 Examinations Newsletter
    • Summer 2019 Upgrade to Sims and FMS
    • Summer 2020 Upgrade to SIMS (V7.194) and FMS (V6.194)
    • Summer 2021 Census Bulletin
    • Summer 2022 School Census Bulletin
    • Summer Census 2022 – Fileset 2102
    • Summer School Census 2019 Return Dates and LA Advice
    • Supplier Payee - LEA Reference warning message
    • Swap between timetable reports within SIMS
    • SWC - Calculate all details button is missing
    • SWC - Vacancies missing from the Summary
    • SWGfL Internet filtering certificate change
    • Switching from a single to a double award
    • Syncing Power BI with hosted SIMS
    • System Manager Reports - Staff Permissions
    • T Level Qualifications
    • Taking ownership of a file or folder in Windows 10 using File Explorer
    • Teacher 2 Parents - Invalid Username or Password
    • Teacher App crashing on an iPad
    • Teacher App Updates
    • Teacher App will not accept Date of Birth
    • Teacher changes made on the classes screen are not reflected on the blocks screen.
    • Teacher leaving and timetable transfer
    • Teacher salary statements in HCSS budgeting / FPS
    • TeacherApp Demo Account
    • Teachers not showing under "Users tab" within the Teacher App console
    • Teachers timetables not showing in Office 365 via SIMS ID
    • Testing Connection for Scomis Webtrain Service
    • The Scomis Desktop - Analytics for Conduct and Attendance
    • The Scomis Desktop - Class Layout
    • The Scomis Desktop - Recording a quick achievement
    • The Scomis Desktop - Recording a quick behaviour
    • The Scomis Desktop - Taking registration
    • The version of SIMS on my External Connector is out of date
    • Tidy and Merge Address Routines
    • Travel Tab Not Showing For Parents
    • Trellix Anti Virus - Product Download
    • Trial Balance Comparison - compare greyed out
    • Trial Balance Report - Option to hide FC and FD Codes
    • Troubleshooting KS4 Performance Indicator Reports
    • Troubleshooting System State backups (using wsb plugin)
    • Trying to access Focus | Admission | Application and get fault '3295-6410'
    • UCI No in the result file does not match that recorded for candidate
    • Unable to Fix Budget: FMS Error: Budget cannot be fixed. Cost Centre expenditure limits must be equal to expenditure allocations at ledger code level
    • Unable to move screens in Parent App
    • Unable to run report - document management server not installed
    • Universal FSM for R - 2 and Pupil Premium
    • Universal Infant Free School Meals & Dinner Money 7
    • Unknown Username when logging into Encryption (Duplicate Machine Name)
    • Update Prior Attainment - populate from Exams
    • Updated HCSS Web Companion - Hosted Schools Only
    • Updated KS2 Wizards - Comparative Report
    • UPDATED: 01/08/22 Summer 2022 Upgrade to SIMS (v7.206) and FMS (v6.206)
    • Updating Corero (Resource32)
    • Updating Funding and Monitoring - School Census Autumn 2021
    • Updating Pupils with Top-Up Funding
    • Updating the backup Email List - Process
    • Uploading and Importing the Current QAN Catalogue
    • User Defined Group not pulling through to reports
    • Using SIMS ID Lite to aid learning remotely whilst schools are closed to most pupils
    • Using SIMS ID to Sync SIMS Timetables with Office 365
    • Using SIMS in the classroom for attendance
    • Using the CTF Matching Screen
    • Using the Egress Application
    • Using the Scomis - External Connector Diagnostics tool
    • View UPN's on a Marksheet
    • Viewing Key Performance Indicators (KPI) on the Sims Home Page
    • We are a Terminal Server school; where can I find the Key Stage 1 and 2 wizards to import?
    • What Are Interventions and How To Use Them
    • What are the benefits of auto-provisioning through Sims ID?
    • What are the consequences if I promote AFTER the start of the academic year?
    • What date ranges do the Percentage Lesson/Session Attendance Year to Date Discover graphs use to calculate their figures?
    • What do the different types of enrolment status' mean?
    • What does "Multiple" mean on an assessment template?
    • What does "unusual" mean when carrying out the promotion mapping?
    • What is a good pass when using the new reformed 9-1 grades?
    • What is a ULN?
    • What is Scomis Hosted Application Service?
    • What is SIMS Documentation?
    • What is Sims ID?
    • What is the difference between “Empl” hours and “Load” hours in the teacher department area in Nova?
    • What is the difference between CRD and CKD within Edit PI and should I say YES to recollate the PI memberships?
    • What is the difference between Main and Primary Contact Details for students and contacts?
    • What is the web address to sign in with Sims ID?
    • What permissions are required to carry out End of Year procedures?
    • What Results Will Be Included In The PI Calculations
    • What version of office am I using?
    • When creating a CTF for my Key Stage return I can't see all of my expected students.
    • When creating the CTF for my Key Stage return, which boxes need to be ticked from the Data to be exported section?
    • When entering the Key Stage 3 results the calculated levels are not as I would expect
    • When importing a CTF I get an error message about Duplicate Free School Meals
    • When will the CAS KS2 Calculator 2021 be available?
    • Where are the notes for completing the Admissions process?
    • Where Can I Find An LEA Reference For A Supplier
    • Where can I find the SPS Safety Reports?
    • Where can I locate my finance files? (Devon Schools)
    • Where do I update Weeks worked/ year for the Extra days holiday for < NJC 5 Years (Devon Schools)
    • Where is the Nova T6 Handbook?
    • Who can see a Student's Linked Documents
    • Who can view student linked documents?
    • Whole School Percentage Attendance Report
    • Why is it important to know how many users connect to SIMS?
    • Why use the Scomis Hosted Application Service otherwise known as SIMS Terminal Server
    • Windows 10 Anniversary Update (32bit) connectivity issues with Scomis Hosted Applications
    • Windows 10 Anniversary Update (32bit) connectivity issues with Scomis Hosted Applications (Microsoft fix)
    • Windows 10 update causing computer to crash when printing
    • Windows updates
    • Workstation Patch 1 - for Autumn 2021 Census
    • Write Off information for Accounts Receivable within FMS
    • Year 11 Leavers - DfE Advice
    • Your connection is not Private. Net::ERR_CERT_REVOKED
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