Presuming you are an Academy or Local Payment School
1. In FMS>Focus>General Ledger>Petty Cash do a reimbursement for the required sum. Choose which cheque book you require, fill in the fields for the cheque payee and narrative and then print off the cheque save and post this record.
2. Then do an expenditure for the same amount selecting the ledger code, cost centre and VAT.
This saves setting up members of staff as suppliers.
Remember to do this as a pair – both the reimbursement and the expenditure together.