Managing Classroom Staff – QRS
Click HERE for the Managing Classroom Staff QRS Reviewed on 24/05/2019
Unable to set Line Management in Staff Performance
Ensure that a Headteacher is defined in Focus>School>School Details. The Headteacher is the top level in Line Management and completed by default by the software using the school details so if there is no Headteacher defined the rest is not available. KB18971
How does SLASC calculate staff totals
When it comes to the differences in the count, Personnel actually mainly considers staff Employment Date, which is different to the Contract Dates. For a teacher to show in the Personnel browse they must have the ‘Teaching Staff’ option ticked in their staff record and their Employment Date must be on or before the current…
New Head unable to see appraisals within Staff Performance
Firstly the user will need to be given permissions within System Manager to the Staff Performance (SP) groups. Secondly go to Tools>Staff>Staff Performance>Line Management structure Check the date and click Go Highlight name to change and either right click or click on Action, choose Replace, choose the name of the replacement, OK then Save Reviewed…
Duplicate staff in Sims .net
This can happen if staff have been entered in Personnel and separately into Manage Classroom Staff resulting in two staff codes. Also (rarely) if they are in the student focus and that record hasn’t been used as the employee. Usually the issue manifests itself when a teacher cannot see their classes when they logon to…
Error in FPS Budget Companion – “LOCATE LINK-Dll”
Once the user has been set-up in SIMS please log-in to the FPS Budget Companion and select the P7 Link option Select NEXT Some schools may see a screen with an error (See Below) – click on the “Locate link dll” button, wait for the files to all populate (takes about 10 seconds)…
Personnel Absence Analysis report showing high figure
Check the member of staff’s personnel record for absences. Either there is a missing end date or the end date is not correct eg the year has been mistyped. This can occur even if the individual analysis report appears to be correct. KB16419
How to add a Superannuation change
Once there has been a new superannuation rate agreed it needs to be entered into Sims .net Go to Tools>Staff>Superannuation Search for the required scheme Click on the New button on the right Enter the date of the agreement and the value – this is a percentage but do not enter the %% character Click…
How do I add an hourly rate to Sims .net Personnel?
Go to Tools>Staff>Pay Related>New Enter a code, description, Hours Worked and Weeks Worked as required. If the pay pattern will be the same for all staff on this service term it may be entered here by clicking on the Pay Pattern button – split the weeks worked for the year between the months until the total…
How to deal with a staff leaver’s timetable for Cover
This KB gives 3 scenarios to help you to provide Cover for a teacher who has left the school, 1 If a staff member leaves and the timetable is taken over by just one supply teacher then the best option is to replace the leaver in Nova with the Supply person. The Supply person…
How to enter a Pay Award in Sims .net
At various times pay awards are negotiated for different types of staff and the resulting agreed amounts published. These figures will then need to be entered into Sims .net for both the School Workforce Census and budgeting purposes. The latest pay award information for those schools who are following the nationally agreed pay scales (LA…
SIMS Personnel – Pay Related
Due to the School Teachers’ Pay and Conditions changes effective from September 2013 which removes a mandatory pay structure for teachers, Local Authorities and SCOMIS are unable to provide automatic updates in the future. This decision has been taken because schools now have the option of setting their own pay scales (within defined minimum and maximum points)….
How do I record Current Students/Leavers who are now Employed at the school.
There might be a situation where current students are also employed by the School or the student has left and come back as Staff. To avoid a duplication, you should only use the one record within Sims. To do this, go to: Focus > Person > Staff > New Type the Surname of the Person…
Absence reason in Cover & Absence type in Personnel are different, can they be the same?
The reasons for absences in Cover are held in a separate table from the reasons for absence in Personnel, but there is no reason why the tables cannot be the same, if desired. The Cover absences are within SIMS under | Tools | Cover | Reasons for Absence. Select a reason and click on Edit to see…
How can I make somebody absent in Cover without showing the absence in Personnel?
Absences such as meetings are recorded in Cover only – The member of staff is not actually absent therefore they are not recorded in Personnel. When adding or editing a reason for absence for Cover, in SIMS .net | Tools | Cover | Reasons for Absence, ensure that reasons are either ticked or unticked as…
How do I add a Staff Training Course & Training Absence in SIMS.net.
A Training course can be added via Tools | Staff | Training. Click ‘new’ to add a new training course. Enter the details in Panel 1 & 2 Staff attending the course can be added in panel 3. The absence recorded in Panel 2 3, will be reflected for any member of staff linked to…
How do I suspend a contract?
This function allows you to suspend a contract, either to replace the contract with another one for a period of time or simply lapse the contract. NOTE: FMS will not calculate commitment for the period of the suspension unless another contract has been put in place. 1. Click the New button adjacent to the Suspensions…
Saving staff contract – error : contract start date must be on or after 01/01/1900
You may also get error ‘Not a valid start date ##/##/####. This is caused by an incorrect allowance description. Go to Tools | Staff | Pay Related. Search for the service term and then go to allowances. Open the allowance and you will see the description highlighted in red. Change the description as appropriate to…
How do I add a post to Personnel?
1. In Sims .net go to Tools>Staff>Pay Related………….
Why doesn’t my new member of staff show as current?
This is due to a missing date in the ‘Employment Start’ field……………..
Where Can I Find An LEA Reference For A Supplier
The Top 500 suppliers for Devon Schools information can be found here If the Supplier cannot be found on the Top 500 Suppliers list please contact the Payments Section on 01392 382417 Reviewed 17/08/2015
How do I add an allowance to a contract?
If the allowance is a preset one then go to…
Why has a contract got a green circle with a question mark?
Because the status is deferred…
How do I re-admit staff?
This is now possible as Capita has amended the software……………
Error “Contract scales not corresponding to the service term” saving Employee Details
This is usually due to conflicting information in a contract.
Check the closed contracts, they probably have an open scale record …………
When trying to save an allowance or anything else I get a message that the Pay Scale is required.
Open all the allowances, posts and scales and look for a blank or red field, fill in the required information and then try to save again.
I want to backdate a contract change but am worried that this may have a knock on effect.
If you backdate a contract it will affect FMS. If you have reconciled against the old contract the advice is to not backdate unless you are happy to change FMS as well.