Generating Performance Indicator (PI) reports

Running the PI reports Select Tools | Examinations | PI Reports – the default selections are for a Key Stage 4 summary report for the default season. Click the Group Filter browser and expand the Exam Performance Cohort option by clicking on the  + Select PI Cohort 2022 KS4 and click Apply. When you run…

Exam Results Import Errors

On completion of the exam results file import any logged errors will be displayed in the Errors dialogue box. Use the information below to help resolve any issues before re-importing the results file. FATAL ERRORS Element xxxx: Record Contains Invalid Candidate No. Most likely to be encountered if a UCI for a student does not match…

Why does the skeleton timetable say TBA

The timetabling of the exam is done by the boards so should be included in the basedata. To find what the board has entered drill down in Focus>Basedata to the lowest level on the exam in question, right click and choose Properties If it is marked as ‘not timetabled’ the report will show TBA. Any queries should…

Examination Entry codes.

When entering data in entries marksheets, the following options are available: Y – Yes, the candidate is entered for the examination. C – The candidate is treated as a Centre-funded entry. P – The candidate is entered for the examination as a Private candidate. The cost of the examination will be paid for by the candidate…

Privately taken Qualifications

Where a qualification is certificated privately, this continues to count in the performance measures for the school at which the pupil/student studies, as of census date. Schools must engage pupil/students and their parents in constructive discussions where they feel a private early entry is inappropriate. This also applies where a pupil/student sits an exam at…

How to set the paths for EXAMIN\EXAMOUT

This can be done within the Examinations software. Tools>School Setup>School Details Under EDI Directories browse to the network path required Save Reviewed 24/5/2019

Identifying Basedata

Basedata for a particular series consists of a set of linked files. The names of these files follow an agreed standard, with the first letter denoting what information the file contains. When basedata is first downloaded from the exam board the file will begin with a Z. Files starting with a Z are zipped files that combine all…

Rooms – Examinations Organiser

Rooms are in SIMS.net but are not appearing in Examinations Organiser In Examinations Organiser: 1. Tools | School Setup | Exam Room. 2. Select ‘ADD’ to add a new exam room. 3. Click on the browser to view the list of rooms available. If the room is not listed in the dropdown menu but has…

Exams – Making Amendments

Once an entries submission has been made, changes to these entries may need to be made. Changes to entries can be made in Examinations Organiser and then an amendment file can be created and sent to the exam board. Focus > Candidates > Internal > Select the Student On the Internal Candidate Details screen, select tab…

Can coursework marks be carried forward from previous year?

Please follow the below to carry forward a mark from the previous year. 1.Create a marksheet for the element aspect type ‘Coursework’ 2.Enter 0 for the Mark and give it a status of F. 3. Enter a Previous Qualifier Flag through Focus | Candidates Internal. Click on the plus (+) to add the Board, Series…

Remove Q From Equivalent Column In Exams Reports

Occasionally when a Results File is downloaded a result may come down as a Query When the Grade is eventually awarded it will need to be added manually to the Candidate via a Marksheet in Exams Organiser. Sometimes after the result has been manually entered and when running a Candidate Statement of Results report, you…

How To Delete A Marksheet From Exams

In Exams Organiser go to Tools>Delete Marksheets Select your criteria from the left hand panel by putting a tick in the required selection, (Season is usually the most relevant) Click on Refresh The left hand panel will be populated with all the Marsheets related to your previous selection. In the right hand panel select the…

Downloading and Importing of Exams Basedata – The Basics.

Details of examinations are supplied by examination boards as basedata files. The exam boards distribute a complete set of basedata appropriate to a particular time of year that they refer to as a Series. The basedata files contain most of the required information including syllabuses, options, components, dates and duration of examinations, maximum marks for…

What qualifications count towards the English Baccalaureate Qualification?

  What is the English Baccalaureate? The English Baccalaureate was introduced as a performance measure in the 2010 performance tables. It is not a qualification in itself. The measure recognises where pupils have secured a C grade or better across a core of academic subjects – English, mathematics, history or geography, the sciences and a…

Locking and Unlocking Examinations Organiser Marksheets.

Marksheets created in Examinations Organiser can be made read-only, enabling their data to still be viewed while preventing them from being edited. This would be particularly useful when working with entry marksheets, where the submission file has been sent to the examination board and you do not want any changes to be made to the…

How do I create a new course in Course Manager?

Tools | Academic Management | Course Manager | Maintain Course | New and is made up of seven panels, you will need to complete Panels. 1. Duration and Tolerance -This panel is a new addition to the SIMS summer 2012 release and displays the course duration, continuity tolerance and completion tolerance. The default settings from…

How do I split Basedata to separate Certification elements into separate awards?

We have received many calls to the helpdesk regarding linking awards to courses in SIMS, where the Basedata Award imported into Examinations may contain more than one certification element. This can cause problems within Course Manager due to the fact you can only link one award to one course, so results for both certifications will…

How do I Allocate Extra Time to a Candidate with Special Arrangements?

Once a candidate has been made eligible for Special Arrangements, it is possible to assign to them additional time for an examination sitting How do I make Candidate Eligible for Special Arrangements? Click the Seating Organiser button on the Application Bar or select Focus |Seating Organiser to display the Seating Organiser Component browser. Click the…

How do I make Candidate Eligible for Special Arrangements?

Select Focus | Candidates | Internal to display the Internal  Candidate browser. Highlight the candidate for whom you want to grant Special Arrangements and click the View/Edit button to display the Internal Candidate Details form. The Basic Details page will be selected automatically. Select the Special Arrangements browse Icon. One of the available Items is…