How do I Bulk Update Information in SIMS?

The facility to Bulk Update pupil/student information enables you to simultaneously assign values to a group of pupil/students, and then edit any individual exceptions if required. Routines | Pupil (or Student) | Bulk Update. The Group Type indicates the type of group you wish to work with whilst the Group allows you to select the…

Activating and De-Activating Seats in Exams Organiser.

The room layout for an individual examination can be amended to suit your requirements. For example, you may wish to deactivate an extra block of seats to allow room for more invigilators. 1. Highlight the seat(s) you wish to deactivate by either clicking an individual seat or dragging across a group of seats. 2. Right-click…

How do I change the candidate status from External to Internal?

If a candidate was previously defined as an external candidate, but has since joined your establishment, you can transfer their status from external candidate to internal candidate. Using this routine means that you do not have to delete their entries, delete them as an external candidate, re-assign them as an internal candidate and recreate their…

How do I add an External Candidate into Exams Organiser?

You cannot add external candidates if the season is locked or closed. 1. Select Focus | Candidates | External to display the External Candidate browser. 2. Click the Add button to display the Add a new Candidate  dialog. IMPORTANT NOTE: If you intend to enter a former student for examinations as an external candidate, ensure…

How do I add a Season in Exams Organiser?

In setting up your season patterns, you should bear in mind that you cannot import two instances of the same element or component into one season. Therefore, if you were to declare a long season, say March to June, that is supposed to contain two opportunities to take OCR GCSE Science or Maths modules, you…

How do I close a season in Exams Organiser?

A season may be closed when you have finished administering the examinations for that season and all the results have been received. It is only possible to close a season after the user has confirmed that all results have been finalised. IMPORTANT NOTE: Once a season has been closed, it will not be possible to…

How do I unlock a season in Exams Organiser?

A season can be unlocked after a submission has been made, for example. Unlocking a season enables the data to be amended, i.e. candidates can be entered for examinations, forecast grades can be entered and basedata can be imported or refreshed, etc. Click the Seasons button on the Application Bar or select Tools | School…

Course Manager – Missing Courses

I have created a new course, saved it but can’t find it when searching for it. Try removing the dates from the search criteria – just drag your mouse over the from and to dates and delete so that the date fields are empty and search again. This is usually caused by no members being…

Free staff not showing as available for Cover or Cover Rota.

If the Timetable has contains blanking codes for the staff members not showing they will not be available for cover, the blanking codes will need to be removed from the Timetable in Nova and the Timetable sent across to SIMS.   1) Check that staff have the correct working pattern in SIMS .net | Focus…

Student showing ‘-‘ instead of ‘#’ marks in Attendance.

New pupils have arrived at beginning of term that were not in an admission group but they show a ‘-‘ instead of # marks at the start of the week. 1.  Run through Update Academic Year for the relevant academic year through Routines | School | Edit Academic year. No edits need to be made…

Advice on starting the Timetable early.

  Starting Next Year’s – Starting Next Year’s Curriculum Early Guide Applicable to 2015 onwards Some schools start next year’s curriculum early. – using the same timetable – using a new timetable Some schools see this as an introduction to next year’s courses and therefore do not record the students as actually starting these courses during the summer…

Basedata imported into wrong season

As long as no entries have been made against the basedata then the basedata can be deleted and re-imported into the correct season.  To delete the basedata start at the lowest level i.e. components, then element, award and finally series. Reviewed on 28/07/2020 – AT             Reviewed – 26/05/2015

How to stop the following pop up message in Internet Explorer – The current web page is trying to open a site in your Trusted sites list. Do you want to allow this?

You may encounter the following error relating to various websites you try and open – Since the site is trusted, you may not want to bother with having to click YES every time you visit it? You can disable this message by doing the following – 1. In Internet Explorer, click Tools > Internet Options….

How to format dates in Excel reports.

When report is run the date of birth will show i.e 21st January 2001 would like the format to be 21/01/01. To format the date in the report as required after export to excel, please follow the below mentioned steps: 1. Select the ‘DOB’ column in the Excel report output. 2. Go to Menu Data…

The edit options are greyed out on my report

When saving reports from Sims .net the edit options such as Data sort are greyed out – this is in Excel 2010. If the header bar, besides giving the file name, also says Group:- 1. Right click on the ‘Sheet 1’ tab at the bottom 2. Choose Ungroup KB6568     Reviewed 29/04/2015

How do I get access to Torbay Council Intranet?

Torbay Council Intranet is called Insight. Also the telephone directory is called corp-toad2.

To access these sites (if you do not have access already) you will have to do the following:

Go to My Computer or Computer if it is Windows 7
Click C: drive
Open Windows folder

Asset Management for Academies

Asset Management is a new addition to theFMSsuite of software specifically for use in academies and independent schools. These types of school have a requirement to record and account for their fixed assets. They will need to identify:- the type of asset, for example land and buildings, computer equipment. the depreciation policy, for example straight…

Opening Attachments in RMEasymail when using Google Chrome

When opening attachments in RMEasymail using Google Chrome it can appear that a blank window opens.   Please follow these instructions : Viewing Attachments in RMEasymail using Google Chrome   kb6398   Reviewed 01/04/2015

Can I use Google Calendar

Scomis do not recommend schools use Google Calendar because the data is held outside the UK and is not protected by the UK Data Protection Laws. Scomis recommend using Live@edu which includes a calendar. If you would like more information, please contact the Scomis Service Desk. What is Live@edu? Live@edu is a no-cost e-mail and…

Can I use Google Chrome

There is no reason why schools can not use Google Chrome as an alternative web browser   kb6385   Reviewed 01/04/2015

How Can I Create A Quick Registration Group List

There is more than one method to view and print a Registration Group list quickly, this is one options   1)      In SIMS.net go to Reports>Student List>General Student List, this will give you a list of all Students on roll.   2)      Select the Filter Icon from the Menu Bar   3)     The Student Filter…

How To Change The Home Page On Internet Explorer

To change the Home Page on Internet Explorer press Tools>Internet Options>General Tab and type new address into the Home Page’s Address field       You may find that your version of Internet Explorer has multiple lines for the address, in this case you can enter several frequently used addresses and they will each open on a…

Cloning / Modifying a Group Template

Cloning a Group Group templates provided by Capita SIMS cannot be edited.  However, cloning a group is an efficient method of making a small number of changes to a Capita SIMS permissions group that otherwise has the required permissions. 1)       Select Focus>System Manage> Manage Groups to display the Find Group browser and highlight the…