Attaching QCA Codes
Please click here: Attaching-QCA-Codes Reviewed on 24/5/19
How to Process BTEC Results
Click here: Processing BTEC-Results Reviewed 24/5/19 KB212898
GDPR Information for Schools including Data Retention
For further information on GDPR Regulation for schools, see the Scomis website Scomis Guidance on GDPR Or alternatively see the following sources for guidance : DfE Data Protection Toolkit Within this link : Information Record Management Society – School’s Toolkit the Document ‘Information Management Toolkit for Schools’ contains a Data Retention Schedule at the end of the…
Manual SIMS/FMS/Discover Upgrades
For schools NOT using SOLUS3 to deploy their SIMS/FMS/Discover upgrades please advise them to check the following location for the latest upgrade files: http://solus2.scomis.org/latest-release-files/ In this folder you will find the latest Capita upgrade files for SIMS, FMS and Discover. These files are direct from Capita and as such are password protected. The passwords for…
NOVA-T6 – How to split a double session period into two single periods
Within Nova T-6 click on Sessions This will show the groups and clusters on the left-hand side of the screen and the sessions on the right- hand side of the screen. Under the Sessions column (on the right hand side) right click on D (for double). This will then automatically change the D to two…
Sending In-Touch messages to applicants – ‘The following recipients do not have any selected communication method’
When sending messages to applicants through In-Touch, you may receive the error ‘The following recipients do not have any selected communication method’. The reason this is not picking up any of the applicants contact details is because its trying to pick up the applicants contact details themselves. Please change the category to ‘InTouch Contacts of…
RTF report not saving changes
When amending an RTF formatted report within SIMS, you may find that the changes you have made haven’t saved. This is due to an RTF report needing to be saved in a different way. Under the ‘Add-ins‘ tab within the toolbar at the top of the page within Microsoft Word, there is an option for…
Submitting KS2 Results to NCA Tools Website (Hosted Schools)
Submitting KS2 Results to NCA Tools Website (Hosted Schools) Currently Schools are unable to access the NCA Tools website via Internet Explorer in Scomis Hosted Applications. https://ncatools.education.gov.uk/Teacher-Assessment/Home.aspx They receive either of the following two errors that are shown below Testing performed by Scomis has revealed that the website actively blocks connection requests from the…
Using the Egress Application
If you need assistance on how to use the Egress Application for sending secure emails via Outlook please click the link below to read our guide: Using the Egress Application If you have any questions please call the Scomis Service Desk on 01392 385300 or email us at scomis@devon.gov.uk.
How to schedule InTouch detention message
When each student is added to the detention choose the mail button Select Send Later option and enter the day/time required This can be checked by going to Focus>InTouch>Check messages kb20977
Creating a Medical Report
This FAQ is to assist in creating a report containing Medical Information of students in SIMS. There are several pre-designed reports on this subject, which can be found via Reports > Run Report > Open Existing Report, then under: Focus > Student. If these reports do not contain the information you require, you will be…
ParentApp – Changed Email Not Showing In The Admin Console.
The school has been informed of a change to an email address, this has been left overnight but has not updated on the Admin Console. Ensure that the user’s email address has been updated and marked as Primary in SIMS Wait up to an hour for SIMS Parent to be updated. Return to the Manage…
Importing a report into SIMS (RptDef)
The following FAQ demonstrates how to import a Report Definition File (.RptDef) into SIMS.net. If the file is ‘zipped’, download the zip file to a location of your choice or copy the folder and put it somewhere you can find, i.e. your Desktop. Right click on the zip folder and choose ‘Extract all‘ and choose…
Changing The Font In An Individual Report Which Is Using PoS Information
When you pull through information from Programme of Study (PoS) you are not able to change the font to match the rest of the report just by selecting the information and then selecting the font or colour you would prefer. The steps to change the formatting in these columns is :- Change the style of…
Attendance reports for Vulnerable children – Pupil Premium, SEN, FSM or EAL.
The following Attendance/Lesson monitor reports can be run/created in order to show vulnerable groups of children and their attendance figures. This can include Pupil Premium, Special Educational Needs, Free School Meals, Ever6, English Additional Language and others. In order to get a ‘Whole group figure’ for these groups, go to: Reports > Attendance/Lesson Monitor >…
Testing Connection for Scomis Webtrain Service
Before subscribing to the Scomis Webtrain Service, you may want to test your connection to make sure that the software works with your network. You can follow this link – https://support.logmeininc.com/gotowebinar/help/join-a-test-session-g2w060001 – to join a test session.
Bulk Updating Parental Salutations
These are the steps to follow to bulk update the Parental Salutation and Parental Addressee fields for a student’s record. You can update this field one by one via their profile under Tab 5: Family/Home. To add it in bulk, go to: Routines > Student > Update Salutation / Addressee > Parental Click Search and highlight…
Exporting a SIMS report as a CSV (comma separated) file
There are two ways to create a CSV file from a report, this is usually to import or send the file where it is imported into third party software. After creating the report, on the ‘Default output’ screen at the end of the report, select the Text option under Presentation, in the Format box selected…
CTF removes contact addresses in SIMS
A CTF has been imported into SIMS, however it has removed the address for the student’s contact(s). Generic patch 23690 is available to resolve the issue so that addresses are not removed upon importing CTFs. If you are a Hosted school, please request that this is applied to your data. Extract the zip and apply…
Creating a new Hosted Applications user account for SIMS
This FAQ will demonstrate how to create a new user for the Scomis Hosted Applications service in order to give staff access to SIMS. Firstly, create the Personnel record for the member of staff under Focus > Person > Staff, click , fill in the appropriate details and click (Ignore this step if you have already created…
Changing a Hosted Applications username (i.e. surname after becoming married)
It is not unusual to request for a Hosted SIMS username to be changed. This is usually due to a change of surname after becoming married. If you wish to change a member of staffs SIMS username, please change the surname in all relevant places of SIMS first, i.e. Personnel and after doing so, please…
Subject Access Requests in Sims
Under data protection leglislation an individual has the right to ask to see a record of information an organisation holds about them, this is commonly referred to as a Subject Access Request. In order to assist schools with subject access requests Capita have made a Person Data Output report available in Sims. Student PDO’s were introduced in the Autumn 2017 release…
JC Gradesets Updated in the Spring 2018 upgrade
The Assessment Manager 7 Exam JC Gradesets have been updated in the Spring 2018 upgrade. Background Every time basedata is imported into Examinations Organiser (EO6), links are made with Assessment Manager (AM7). Specifically result aspects in AM7 are a container for the outcome of an exam assessment. These aspects are linked to Gradesets, which did not have…
Reporting on users SIMS permissions
It is not possible to report on users SIMS permissions groups in the normal reporting/design report area of SIMS, however there is a workaround as below: Go to Focus > System Manager > Manage Users. Click Search. The Print button will become live, click Print and choose the option to Export to a web browser….
Setting proxy server/settings in Microsoft Edge
Go to the … icon in the top right hand of the screen and go to Settings. Scroll down and choose View Advanced Settings Find the button as below under Proxy Setup called Open Proxy Settings Scroll down and find Manual proxy setup and turn Use a proxy server to On. Fill in the details for…
Adding a new/custom permission group to SIMS System Manager
When adding new users or controlling existing users access rights, you may find that you want the user to be able to access a specific area, but the pre-defined permission groups either give them too much or not enough permission to allow the user to do this. Within SIMS, go to Focus > System Manager…
Family Links not showing within sibling’s records
When you have entered students that are siblings into SIMS, they should all pull through to the corresponding Family Links panels as long as the parent’s records are the same and “Correspondence” and “Parental Responsibility” are ticked in both records. These pupils both have the same parents and both have the home symbols but are not…
Parent/Carer approval box not active within Options Online
Issue: When Parents/Carers are logged into Options Online they are unable to tick the approval box. Resolution: Within the Options Online plan definition you will need to make sure that the “School should approve student choices” tick box is completed. This will then make the Parent/Carer approval tick box live.
How are UCI numbers made up
The UCI consists of 13 characters: Centre number (5) Board Identifier (1) The academic year of registration (2) Candidate serial number (4) Check character (1) Centre Number The number of the centre where the Candidate took their first unit. Candidates moving to different centres part way through their course will retain their original UCI. Board…
Cloning an Existing Series of Basedata
After creating your Domestic Season you will need to open the Basedata window via Focus > Basedata. Right-click the DOM board, and then select “Clone a Previous Series” from the menu displayed Highlight the series that you want to clone and then enter a code & title. The code will need to start with the month…